Support for custom time importer plugins. The Find window now can filter by document type and search for amounts This files also can be opened with compatible applications like Numbers. Columns that can be summed contain the corresponding formula in the last cell. Titles can now autocomplete whole blocks of itemsĮxport to Excel now exports native. You now can create blocks in the layout to display text only if a placeholder has a value In Preferences you now can setup notifications that are displayed while GrandTotal is not launched New customizable charts in the overview let you visualize and compare your figures.ĭocument icons now are colored to provide a quicker overview where action is required.Īdditional documents now can be added to Estimates as well The interface has been modernized and simplified. In order to enable an optimal workflow, Grand Total is integrated with various programs and services Once created, all your invoices and estimates will look as desired. He has also been a beta tester for new versions of Excel since version 1.5 and is the author of several books including This isn’t Excel, it’s Magic! ( available on the IIL Bookstore), Excel Outside the Box, and More Excel Outside the Box.Using the flexible editor the layout of your invoice can be matched to the design of your stationary documents. As an MVP, he meets yearly with fellow MVPs at Microsoft’s headquarters in Redmond, where he has access to the product developers. Learn more about IIL’s Microsoft Excel trainingīob Umlas has been voted an “MVP” (Most Valuable Professional) by Microsoft each year since 1994 for his contributions to Excel online forums and he is known world-wide for his expertise. No more lonnnngggggg formulas to do this task! Here’s the same data we were looking at, but turned on its side: This makes the technique work horizontally as well, using a formula something like =SUM(A2:AK2)/2. So I’m adding the values in twice! So if I divide by 2, I get the right answer! Each of the sections containing the subtotal had the values in there twice – the individual values plus the subtotal! So dividing by 2 solves the problem! If I add the values in B33 thru B37 (including the subtotal), I get 4,262 – the 2,131 from B33:B36 and the same 2,131 from B37. Well, let’s look at the formula in B37, for example: OK, ready for the winner? Make sure you’re sitting down first. That’s pretty cool too! But this could also lead to an error if somewhere in column A the word Subtotal were misspelled, or contained a space at the end (“Subtotal ”)! OK, what is SUMIF? It’s a built-in Excel function which works like this: Wherever the first range (A1:A37) contains the word “Subtotal”, add the values from the 2 nd range (the 3 rd parameter). So it’s definitely shorter than something like This doesn’t look much shorter, but it’s pretty much the same size no matter how many cells are involved. One down side to this technique is that it won’t work on a range which is horizontal, only vertical, as this one is. Wow! That’s cool! Excel “finds” all the other Sum formulas and picks out the correct cells! Not likely to produce an error! But there’s no hunting for the correct cells to use. While the cell B38 is selected, press Alt/= (that is, hold the Alt key down and press the = sign). The first way is probably the easiest, but the formula is perhaps just as long. In this blog I’ll describe a few alternative ways to do this, leaving the best for last! It does work, producing the correct answer, but it’s tedious to do and certainly subject to errors because you might click the wrong cell. I’ve seen formulas like this many many times, and often a lot longer because the list is longer. How many of you would use the formula =B3+B9+B14+B20+B25+B32+B37 to solve the problem? The formula in cell B9, for example, is =SUM(B4:B8). Notice that there are several subtotals in the list. Suppose you have a worksheet which looks something like this:Ĭlearly, what’s needed is the grand total in cell B38. Still using long formulas to create grand totals in Excel? There is a better way!
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